Contract Procedure

PUBLIC PROCUREMENT

Public procurement in the UAE is regulated under the Federal Decree No. 4 of 2018 (UAE Procurement Law) and its amendments. The UAE Procurement Law applies to procurement, supply contracts, works and providing services which are performed by the Government, ministries, State or federal bodies affiliated with the government. The UAE Procurement Law under Article 25 recognises different methods of procurements, including tendering, direct solicitations, mumarasa (negotiation), competitive dialogue and contest, etc. and sets out the procedure to be followed for undertaking procurement under each of these methods.

PUBLIC PRIVATE PARTNERSHIP – AN ALTERNATIVE:

Apart from public procurement, public-private partnerships or PPP have been given strong impetus in the recent past. PPP is a contract between a government agency and private entity for performing a public project. The level of partnership between the entities generally depends on the project being developed. PPP could take the form of service contracts, management contracts, finance leasing contracts, concession contracts, BOT and BOOT contracts, etc. All PPPs are risk free-based partnerships with the nature & extent of risks depending on the project being undertaken. PPP contracts are typically on a long-term basis. PPP also attracts foreign investment and promotes economic growth of the country.

The Government of UAE issued Federal Decree No. 2/2017 setting out a high-level framework of guidelines and procedures for partnership with the private sector. The UAE Decree No. 22 of 2015 is the relevant law for PPPs which is established in Abu Dhabi. Dubai has also issued Dubai Decree No. 2 of 2019 and Abu Dhabi Administrative Decree No 179 of 2020 on the regulation of PPP in Abu Dhabi.

TERMS AND CONDITIONS OF PARTICIPATION:

Eligibility and rules of origin of Participation: All our tender supply project is open to all legal persons participating either individually or in a group (consortium) of tenders, foreign companies which are established in all country or territory of the regions covered or authorized by the specific instruments applicable to the program under which the contract is financed, All products supplied under this contract must be of good quality and in compliance with standard.

CONSIGNEE: United Arab Emirates Federal Procurement Authority (UAEFPA) Project Implementation Steering Committee 140 Al Maiyani St. Al Zahiyah Abu Dhabi - United Arab Emirates P.O Box: 54450. Tel/Fax: +971 2 501 5111
QUOTATION PREPARED ON: EX-WORKS, FOB OR CIF BASIS IS ACCEPTED
TERMINALS AND PORTS OF THE UAE: The UAE is a global hub for maritime trade, with several ports serving as key infrastructural destinations for trade. Ports and terminals have been developed in the UAE by the government and through partnerships with the private sector. Public-private partnerships are key for driving investments in the country, improving the quality of public services, reducing the burden of financial risks for the government and enabling the government to implement its projects efficiently.
PORT OF DISEMBARKMENT: Port of Jebel Ali, Dubai Address: PO Box 17000 Dubai, United Arab Emirates. Or PORT OF DISEMBARKMENT: Abu Dhabi Terminals / Khalifa Port Container Terminal in UAE Shipping Address: Khalifa Port Container Terminal Building 70, Al Taweelah - Abu Dhabi, United Arab Emirates.

Agents: Every tenderer and supplying companies must have a local agent as representatives.

SUBMISSION OF TENDER SUPPLY/BID DOCUMENT: Tender Submission Procedures - Bids/Supply document must be submitted by hand to the Procurement Committee Board Secretary through any of our government accredited agent that will function as a local representative of the company throughout the tender supply bidding process.

CONTRACT ACCEPTANCE AND PERFORMANCE GUARANTEE: The successful Company will be ask to sign a Contract Acceptance Letter Document immediately after the receipt of the award notice before the official signing of the contract and all contracts awarded by the United Arab Emirates Federal Procurement Authority (UAEFPA) are subject to a mandatory Performance Supply Bid Bond written as a signed declaration letter in terms of seller agreeing to handle the supply of the ordered products in good quality without any problem in production/arrangement of goods and delivery.

SUPPLY DELIVERY DURATION: The tender supply duration is 1 to 12 months after the Contractor/Supplier's confirmation of full payment and also partial shipment/delivery is allowed. Delivery duration can be extended to 1 - 18 months on request from the awarded supplier.

CONTRACT SIGNING: The contract agreement can be signed electronically i.e by email or by proxy but shall the Board request that the company appear in person, then such company should avail themselves at this invitation.

PAYMENT TERMS: Every contract winner receives 80% advance payment to start production and then receives the remaining 20% before shipment. The United Arab Emirates Federal Procurement Authority (UAEFPA) also reserves the sole right to pay 100% advance in full if agreeable with the awarded supplier during contract invoice settlement.

MEETING AND SITE VISITING: The Procurement Board may at our discretion send a delegation to the suppliers company in order to ascertain their production plant, level of production in progress and have a meeting therein to confirm products quality. An awarded supplier/contractor who wishes to come for an official negotiation is allowed to visit our office only on a scheduled appointment.
LANGUAGE OF THE CONTRACT: All written communications for this tender procedure and contract must be in English Language if the awarded suppliers are a non Arabic speaking country.

All contract supply document must be address to:

THE HONORABLE CHAIRMAN United Arab Emirates Federal Procurement Authority (UAEFPA) Project Implementation Steering Committee 140 Al Maiyani St. Al Zahiyah Abu Dhabi - United Arab Emirates P.O Box: 54450.

UAEFPA REGISTERED AND ACCREDITED CONSULTANT SOURCING AGENTS:
1. Mr. Ahmed Alasaly Ali (Agent) Ahmed Alasaly Ali Consultants Agency Ltd 2. Mr. Yazid Khaled Al Kurdi (Agent) 3. Mr. Jamal Mohamed Al Qatabi (Agent) 4. Mr. Noor Mohamed (Agent) 5. Mr. Hamdan Al Shehhi (Agent) Hamdan and Sons Trading Co. Ltd 6. Mr. Sunil Walia (Agent) 7. Mr. Ammar Al-Hassan (Agent) Al-Hassan Consultants Agency Ltd 8. Mr. Ali Jamal Alsayed (Agent)

AGENT COMMISSION: All our agents are entitled to an agreed negotiable commission (1 to 2% agency commission) of the total approved contract values, this commission is payable to the agent by the contracting supplier only after the supplier must have received and confirm contract invoice payment into their company bank account from the United Arab Emirates Federal Procurement Authority - UAEFPA (the buyer).